USATF Colorado Association - Minutes - July 16, 2003 -
DRAFT REVIEW FOR THOSE IN ATTENDANCE (July 18, 2003)

Called to order at 7:13PM

Attending: Theresa Daus-Weber, Jerry Donley, Nancy Hobbs,
John O'Neill, Chris Turner, Morris Vogel, Ben Whisenton.

Accreditation Updates: Each association must comply with
National's set criteria in order to retain accreditation. Chris
distributed a report from 2002 on all associations and compliance
with accreditation. Colorado met 8 of 8 required standards and 8 of
9 other standards. The only area lacking was in coaching education
programs.

CO/WY status: Although Chris has not yet received a formal
document from national, Chris has spoken to Andy Martin,
Harry Simons, and Bill Roe about the Wyoming situation.
Wyoming has their accreditation now and is no longer in the CO
association, nor is CO/WY on our moniker (or if it is listed as such
in print, it should be removed). Chris had discussed with national
that CO would support Wyoming's efforts and help where we could,
but not agree to any name change. USATF national apologized for
changing the listing to CO/WY. Any athletes who participated prior
to the JO meet, CO allowed WY athletes to compete.

National Office: Sherry Quark is back in the office. Should you need
any assistance with national contact Sherry or Andy Martin.

USATF Foundation: Jerry Donley spoke about the newly formed
(at convention '02) USATF Foundation. Tom Jakovich has been
hired as the Director of Development. The concept is to form a board
of directors with individuals on the board committing to raise $25,000
each per year (either through a personal donation, or through securing
funds from other sources). Identify track and field buffs you know who
have been successful financially and contact Jerry with their names.
Grants from foundation will not be made immediately although
nearly $200,000 has been raised (all personal contributions) already
with little promotion. Guidelines are being produced regarding grants
and application process. Associations should identifying programs,
or creating a "wish list" of programs that funding would be used for.
Ben asked about foundation goals and elite athlete funding: To
provide funding for development of our sport at the grass roots, open,
masters levels, not for elite athletes. Jerry went on to say that youth
don't have dollars, but they have lots of needs whereas masters have
the most financial resources of all of the groups. This is a long-range
program, the first one of its kind for USATF. Other sports already
have foundations and have been very successful raising money.
Morris asked where the foundation fits in. It is a separate non-profit.
The group involved is fairly representative of all groups within
USATF to include Bill Roe, John McCardle, Bob Hersch, and
Jim Elias. The next step is to appoint the board of directors who will
control assets and granting funds. Jerry thinks it will be two years
before real dollars come in and five years before granting
process begins.

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President's Report: We are sustaining many active programs.
However, there is a need to become more proficient and efficient
in regard to membership (nearly 2000 are processed per year for
CO) and sanctioning (150-200 per year). A paid administrator to
handle these tasks and others was again discussed. Chris met with
the Denver Foundation about office space and support and has
some good ideas and leads. Chris said that we must put together
a solid business plan. We need to look at models of other associations
and see what has worked for them such as New Mexico, and also
what the remuneration is for work done. Some associations pay a
monthly stipend to an "employee," others outsource membership and
sanctions. Chris will put together an initial job description by July 25
and send it to Nancy to distribute to the committee chairs and board
for review and input. A special meeting was set for September 17
at 7PM (Village Branch Library on Florida and Dahlia) to review the
position and the direction the association will head.

Committee Reports: Masters Track and Field: Jerry just returned from
the World Masters Association Games in Puerto Rico. The WMA will
accept men at age 35 and beyond for masters competition provided
the IAAF makes this a ruling at their congress meetings next month in
Paris. The WMA will have its first indoor international track and field
competition in March 2004 in Germany. The WMA outdoor will be
held again in 2005 in San Sebastian, Spain. The Rocky Mountain
Masters Games will be held in Ft. Collins on Labor Day weekend.
The National Masters outdoor will be in Eugene in August. The
Colorado State Games and the Senior Games in Colorado offer
masters age groups. CO doesn't have as broad a base as some
states, but has events for youth, masters. Jerry would like to see
more activity/events in the open competition.

LDR: John is working with Creigh to solidify the Governor's Cup 10K
in September as the masters/open champs. John will make a
presentation on USATF at a meeting before the race. The Stadium
Stampede hosted our 5K open championships on June 29. John is
working with Tim Dolen on the cross country series and will host an
event in Colorado Springs on November 15 in Bear Creek Park.

Cross Country: Tim was unable to attend, but provided an update
on the CO USATF Cross Country Championships slated for
October 4 in Boulder. In order to accommodate the CU coach, the
masters 40-49 and 50-59 men will move to the 8K at 9:15 a.m.
and run the Open Women, Masters women, and senior men (60+)
at 8:30 a.m. This will cut the event down to just two USATF events
and the two CU Rocky Mountain events.

MUT: Theresa reported that the 25K and 50K association trail and
ultra trail championships will be held in Leadville on July 19. This is the
first ultra championship for our association in quite some time, and the
first 50K trail championship. There will be provision for signups of
USATF memberships on race morning that Theresa will facilitate
before she runs (the 50K). Brian Metzler is most likely attending to
provide some USATF support and will probably run. Theresa asked
about an update of the 100K World event and masters competition.
The event will be held on November 16 in Taiwan. Nancy will try to get
a contact for the event. The World Mountain Trophy races will be held
in Alaska this September and we have many team members from
Colorado participating in the junior and open events. The final team
roster will be announced in August following the final selection race in
Alaska on August 9. Vail hosted the USA Mountain Running
Championships (first ever) on July 6 with great success. Vail also
hosted our association trail championship on June 7.

Page Three/July 16 Meeting Minutes

Officials: Morris reported that we have 173 certified officials.
Two more people were certified on June 5 and this is in the remaining
days of this four-year cycle (Morris somewhat discourages getting
certified since the new Olympiad and re-certification starts in mid-
to late fall). Morris is out of rule books. He needs to order 150 rule
books to start with the re-certification. Morris asked about budget for
officials to see about providing to all re-certified officials as an
incentive, an officials' shirt. If an event is USATF sanctioned, there
must be USATF officials present. We discussed putting a list of
officials on the website and decided not to do this. A good system
is in place now in the various communities for officials. Meet directors
can contact Morris if they need officials. Jerry said that in CA there is
an officials committee that is very active in supplying officials for
events. Morris said that Boulder, Air Academy, Colorado Springs
each have a well-organized group.

All-Comers Meets: The upcoming July 27 meet at Sand Creek High
School in Colorado Springs needs about 10 volunteers. Parking is
at a premium at the venue. Morris will contact Richard Robb to help
him finalize the paperwork for the event. There will be track and long
jump on July 22 at Sand Creek that John is hosting. Website: Chris
reported that Dennie would like to make a presentation on the website
- how to send files, how updates on the site work, format, etc. - to
the group at an upcoming meeting.

Athlete Funding: Nancy received a request in June from Sarah Gall
who competed at the Palo Alto nationals in Steeplechase where she
was ninth. Prior to the event Sarah sent a letter to Nancy which she
passed on to Chris seeking funding for her trip. Chris will send the
request on to Aspen Burkhett tomorrow, but anticipates some funding
for Sarah. Ben asked about Sarah's upcoming move to Iowa and
Nancy stated that Sarah made the request as a Colorado athlete
and should be considered as such for the request.

UPCOMING MEETINGS: October 15, site to be determined. This
will be our "ANNUAL" meeting with elections and rules review.

ADJOURNMENT: 8:35 PM

LISTING OF ACTION ITEMS:

Chris

1) Business Plan/Job Description - send to Nancy for distribution
to committee chairs and board
2) Contact women's Track and Field re: funding for Sarah Gall

Morris

1) Will contact Nancy with the start date for officials
certification (2004 Olympiad)

John

1) Finalize details with Creigh on the September 2003 Governor's
Cup 10K championship status
2) Finalize details on the Nov 15 XC event in Colorado Springs